Have you ever had to manage events in which there are limited places, and the people taking them are not who you had in mind? Are you wasting resources on people that are not potential clients? This is more common than one would think, and it is one of the main factors affecting the event industry. Keep reading to find out how to offer exclusivity to your attendees. 

You must know you’re not the only one that has struggled with this issue, as many companies have trouble with achieving attendee-exclusive events. We are sure that for organizations, whether they’re growing or already established in the market, one of the fundamental things when decision-making is budget. For this reason, we must be careful when selecting who we want to reach to avoid spending on implements that will not pay off.

At in-person events, there are limited places and bigger venues will cost more money, apart from being harder to secure. Especially in times of COVID-19, where only a certain number of people can be gathered in closed spaces. It has been seen that many individuals take advantage of these types of events to attend as if it was a just-grab free lunch and drinks invitation, completely ignoring the purpose of the gathering and therefore, not being interested in what the presenters have to say. 

As for the virtual events, even though there are not limited spaces or seating, corporations have to pay fees for each user that connects as if they were actually occupying a physical space in real life. With this, people who might not be potential clients will be able to enter these meetings with no intention of feedback. 

To avoid paying for people that will not be interested, it’s better to make sure that the attendees are people among the target audience and potential clients who will show interest in the company and help it achieve its purposes. Event security features are essential for this, as it’s explained below. 

Solutions for avoiding unwanted people in your event are available in Eventbee, as service providers in the industry: 

• Exclusivity: This is made to restrict the attendees that can get in. Consists of managers creating, for example, passwords that will be required to customers before being able to purchase the tickets. These passwords will be shared among your target market, so those who join will be in the company’s interest. This way, you can regulate who is entering the event, since you will be giving the password/code to an audience that you know will engage and be active within the presentations, and only those selected will be able to attend. 

• Priority Registration: You can also fulfill your exclusivity purpose with priority registration, which for example includes sharing specific links for the purchase of tickets to certain people that the company is interested in attending their events, in an individual and more personal manner.

• Ticketing rules: Using this, there can be conditions made to register for an event, for example, you have to register for the whole conference to be able to enter each session.
  
• Buyer page: Since attendee registration is fundamental to exclusivity, this mechanism is used to share access to unique content among attendees by using their profile information. Upcoming events, additional information, promotions, etc. can be communicated through this channel.

The promotion of these types of meetings can be tricky, as in most cases it’s better to have the biggest audience possible of the same industry while keeping it exclusive. 

Nevertheless, this is no issue for us. In Eventbee, we keep in mind that budgets are essential to promote events whether it’s online, in-person or hybrids, and other necessities our customers could have (venues, technology tools, etc). We also consider the purposes and objectives of each company that contacts us, listen to what the managers have to say, and respect their inputs when it comes to decision-making. Such as choosing the channel in which the exclusive code will be shared, or which way to keep up with attendee registration is most accessible for them. 

As Kathy O’Hern of Montana Association of Weavers & Spinners said: “As we began researching online registration applications, we could not find a solution that specifically met our needs for a complex registration process. Eventbee, however, accommodated our requirements by creating customized ‘ticketing rules’ to prevent registrations being made during conflicting days and times while staying well within our budget.” (2016).

So what are you waiting for to contact us and have that attendee-exclusive event that you want, to collect its benefits and optimize the resources? Contacting us is just far away from one click. 

Are you one of those managers that like sharing exclusive information for your attendees, but you realize you don’t know how to do it? When e-mailing each person, the information will take too much time that you could spend on something else? In this article, we will provide you with guidance for when you have these kinds of issues.

As a manager, you should have a special page where you can mass share exclusive facts and data with your attendees.

In Eventbee, we always want to help with your event creation and the chores that come with it. For this reason, we have the perfect solution: a design attendee page. So how does it work for the content manager?

• We have personalized widget options.
• You can edit your profile, make different files and check who’s attending.
• You can customize your exclusive page with custom widgets that include: Content, photos, videos, and virtual meetings. 

That way, you will make sure to share all the information you need and promote events while making them visually attractive to everyone who enters the page.  

If you want to know how it works for the clients, keep reading! 

• Once you are registered in our system, you can access the purchase of tickets for upcoming events.
• As soon as you purchase your tickets and the charge is made, you will receive a confirmation email, with your transaction ID and the event URL.
• On that same email, linked will be the attendee page exclusively made for them and can be easily accessed by anyone with the link.
• It will be a private channel of communication, from the manager to the public. 
• On this page, you could find different items of interest, such as:
• The broadcast of the event
• Official information
• Legal documentation that you will need to sign
• Exclusive videos
• Schedule for the event

With all of these objects, you will achieve effective communication with your attendees that can have many benefits. As Management Study Guide says, “Communication helps managers to perform their jobs and responsibilities. Communication serves as a foundation for planning.” (2021). 

Therefore, having an exclusive channel in which the content manager can share information and communicate with your attendees is highly beneficial for the company. Especially for those managers in charge of planning and directing, since they can have a clearer vision of what the guests are most interested in. 

It has advantages for the clients too, as event creation can sometimes get very messy and the instructions can be confusing. With this feature, attendees can avoid misunderstandings of dates and make the entrance process easier by filing paperwork in advance.

Don’t wait any longer and contact us at Eventbee so that we can help you obtain all the advantages of a design attendee page for your event.

There are times when, as we manage events, we realize venues can be very different from one another. There are some big and some small depending on the event assignment, as well as varying in shapes that go from stadiums to theaters to art centers. If you are one of those managers that have difficulty with orderly seating your attendees in the venue, keep reading!

Selling reserved seating tickets to your attendees is beneficial for you as a manager since it helps you keep track of how many seats are available and how the distribution of the venue is. It is also beneficial for the attendees, as they will have knowledge of their places or can select the seats depending on where they want to be located. 

In Eventbee, we work for venue seating in different ways, such as:

• Venue size and number of seats: We work with managers so that we can have an idea of the requirements, including configurations and specifications. This way, we can build and personalize your ideal map.
• Seat assignment: We have tips and tools that will simplify the process of seating control. With them, you will be able to manage the tickets you choose to sell and their prices. At the same time, you can change the ticket types and their prices given the demand of the event.
• Ticket sales: When your attendees want to purchase the tickets, they will see your personalized map of the venue, and they will be able to select the preferred seats. After that, we will then send a confirmation email with their selected seats. This will make it easier for managers to check in the attendees and direct them to their designated seats.
• Easy management: We have easy-to-use tools that will help you change seat assignments, ticket prices, etc. For example, if you need specific seats for handicapped people, we will make the process simpler. 
• We also count on an extensive attendee report that will make it easier for you to check-in attendees at your event. For Android users, we have an Event Manager app for trouble-free check-in. 

Managers can also choose the colors they want to differentiate their venue seating, which will be activated once they publish the map. 

These types of maps are very effective when you know you will continue using the same layout for the venues on your future events, as they have a one-time cost of $200. Besides, you will be saving time as we would have it in order according to the configuration made according to the space. 

For the attendees, the process is very simple.

• You directly select the chair when purchasing your tickets.
• You can choose the seats you want by looking at the venue map.
• Your personal information will be required to complete the purchase.
• When your online ticket arrives, it will come with information about your designated seats.
• The availability of the seats will be updated as the purchases are made. 

Reserved seating is fundamental for the ideal functioning of the event, in order to avoid disorders or confusions at the entry, as well as providing a service more in line with the customer’s needs. 

As Confucius said, “A man who does not think and plan long ahead will find trouble right at his door.” Meaning that if you don’t plan your events with anticipation, you will be more likely to find trouble when they start or as they are in course. To avoid this, you must take into account all the elements that come with an event. Seating is fundamental, as the way people are seated in the venue will determine how their experience is, therefore it can affect the feedback you will receive.

Don’t hesitate to contact us at Eventbee to help you plan your desired occasion without trouble and in the most effective and efficient way.